{"id":1481,"date":"2022-05-30T13:23:31","date_gmt":"2022-05-30T17:23:31","guid":{"rendered":"http:\/\/www.tracemyip.org\/learn\/?post_type=ht_kb&#038;p=1481"},"modified":"2023-03-13T13:42:27","modified_gmt":"2023-03-13T17:42:27","slug":"website-visitor-ip-alerts-and-email-notifications","status":"publish","type":"ht_kb","link":"https:\/\/www.tracemyip.org\/learn\/website-visitor-ip-alerts-and-email-notifications-1481\/","title":{"rendered":"Website visitor IP alerts and email notifications"},"content":{"rendered":"<p>Website <a href=\"https:\/\/www.tracemyip.org\/website-visitors-alerts.htm\" data-internallinksmanager029f6b8e52c=\"61\" title=\"visitor alerts\">visitor alerts<\/a> and notifications contain a set of the following configurable features:<\/p>\n<ul>\n<li><strong>Tag specific IPs or machine IDs<\/strong> of visitors and manually assign a name, physical location, and personal information. This helps to immediately identify tagged visitors on the reports and as soon as a tagged visitor returns to the website<\/li>\n<li><strong>Schedule email alerts.<\/strong> The alerts are sent using a defined notification frequency. For example, the tagged visitors&#8217; history is first logged and then the log is emailed to you either <strong>daily<\/strong>, <strong>weekly<\/strong> or <strong>monthly<\/strong><\/li>\n<li><strong>Set up immediate email alerts.<\/strong> These <strong>instant email alerts<\/strong> are sent when a visit of a specific person is detected<\/li>\n<li><strong>Setup visual tracking console notifications<\/strong> that produce either popups or inline notification notes that appear while you browse your <a href=\"https:\/\/www.tracemyip.org\/tools\/website-visitors-counter-traffic-tracker-statistics\/\" data-internallinksmanager029f6b8e52c=\"68\" title=\"visitor tracking, visitor IP tracker\">visitor tracking<\/a> reports. These visual console notifications can be combined with email alerts to receive an email copy of all alerts that have occurred<\/li>\n<\/ul>\n<p style=\"padding: 10px 0;\"><strong><a href=\"https:\/\/www.tracemyip.org\/tools\/website-visitors-counter-traffic-tracker-statistics\/index.php?sto=1&amp;refLinkID=WPLearn_tracemyip_signup_link_1\" target=\"_blank\" rel=\"noopener\">\ud83d\udcc8 Sign Up<\/a><\/strong> now to <strong>instantly<\/strong> track <a href=\"https:\/\/www.tracemyip.org\/learn\/how-to-build-a-website-for-visitors-optimization-2814\/\" data-internallinksmanager029f6b8e52c=\"69\" title=\"How to Build a Website for Visitors: Understanding Needs and Optimizing for Success\">website visitors<\/a> IPs!<\/p>\n<h2>Setting up email alerts and visual console notifications<\/h2>\n<p>Setting up an alert requires tagging a visitor&#8217;s <a href=\"https:\/\/www.tracemyip.org\/learn\/what-is-an-ip-address-127\/\" data-internallinksmanager029f6b8e52c=\"14\" title=\"What is an IP address?\">IP address<\/a>. Tagging creates an internal visitor ID to which all alerts and notifications are assigned. When you create an alert, the system will automatically <a href=\"http:\/\/www.tracemyip.org\/learn\/how-to-tag-a-visitor-ip-address-879\/\" target=\"_blank\" rel=\"noopener\">tag a visitor IP address<\/a>.<\/p>\n<h3>To create a visitor alert and set up notifications:<\/h3>\n<ul>\n<li>Navigate to <strong>My Projects<\/strong><br \/>\n<img decoding=\"async\" class=\"tmip-steps-img-no-float mxH250\" src=\"http:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/my-projects-menu-button.jpg\" alt=\"my-projects-menu-button.jpg\" \/><\/li>\n<li>Using the <strong>Visitor Alerts<\/strong> drop-down menu, enable email alerts by selecting [<strong>Email:<\/strong> <strong>Send<\/strong>] from the drop-down menu. If you would like the alerts to be simultaneously disabled on your reports, you can use other options that also enable the [<strong>Email<\/strong>] function, such as [<strong>Email: Popup &amp; Send<\/strong>]\n<img decoding=\"async\" class=\"tmip-steps-img-no-float mxH250\" src=\"http:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-enable-disable-email-notifications.jpg\" alt=\"visitor-alerts-enable-disable-email-notifications\" \/><\/li>\n<li>Using the main project&#8217;s menu, click on the [<strong>Page Loads<\/strong>] button or any other report that shows individual visitor IPs, such as [<strong>Visitor List<\/strong>] or [<strong>Came From<\/strong>]\n<img decoding=\"async\" class=\"tmip-steps-img-no-float mxH250\" src=\"http:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/main-project-menu-pageloads-button.jpg\" alt=\"main-project-menu-pageloads-button\" \/><\/li>\n<li><strong>Select any log entry with an IP address<\/strong> of a visitor that you would like to receive alerts for and click on the [<strong>ALERTS<\/strong>] button<br \/>\n<img decoding=\"async\" class=\"tmip-steps-img-no-float mxH250\" src=\"http:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/project-visitor-alerts-button.jpg\" alt=\"project-visitor-alerts-button\" \/><\/li>\n<li>On the next screen, <strong>you have 2 options<\/strong>:<br \/>\n<strong>1.<\/strong> If the selected IP has never been tagged before, click on the ADD button, to create an address book entry that will contain the visitor&#8217;s name or an ID<br \/>\n<strong>2.<\/strong> If you already have an address book entry that you can assign to the selected IP address, click on the address book entry name<br \/>\n<img decoding=\"async\" class=\"tmip-steps-img-no-float mxH250\" src=\"http:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-tagging-alerts-add-button.jpg\" alt=\"visitor-tagging-alerts-add-button\" \/><\/li>\n<li><strong>While creating a tracking address book entry<\/strong>, enter the <strong>visitor&#8217;s name<\/strong> or any <strong>call sign<\/strong>. Then click on the [<strong>ALERTS<\/strong>] tab<br \/>\n<img decoding=\"async\" class=\"tmip-steps-img-no-float mxH250\" src=\"http:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-add-contact-tag-IP.jpg\" alt=\"visitor-alerts-add-contact-tag-IP\" \/><\/li>\n<li>On the <strong>Visitor Email &amp; Console Alerts<\/strong> screen, using <strong>the Alert function<\/strong> drop-down menu select [<strong>Enabled<\/strong>].\u00a0The <strong>Pause<\/strong> options are used to pause alerts for a defined period of time. <img decoding=\"async\" class=\"tmip-steps-img-no-float mxH250\" src=\"http:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-enable-disable-pause.jpg\" alt=\"visitor-alerts-enable-disable-pause\" \/><\/li>\n<li>Using the <strong>Alerts Expiration<\/strong> drop-down menu, select a timeframe after which the alerts will be paused. If for example, you would like to receive an alert if one of your visitors returns within 2 weeks after setting up an alert, select [<strong>14<\/strong> <strong>days<\/strong>] from the menu. If the person does not revisit your pages within 14 days, then this alert will be deactivated.<br \/>\n<img decoding=\"async\" class=\"tmip-steps-img-no-float mxH250\" src=\"http:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-expiration-timeframe-option.jpg\" alt=\"visitor-alerts-expiration-timeframe-option\" \/><\/li>\n<li>Next, select the [<strong>Email<\/strong>] option from the <strong>Alert Method<\/strong> drop-down menu. If you also would like to see <strong>console<\/strong> alerts while browsing your reports, you can choose the appropriate option from the drop-down menu<br \/>\n<img decoding=\"async\" class=\"tmip-steps-img-no-float mxH250\" src=\"http:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-alert-method-option.jpg\" alt=\"visitor-alerts-alert-method-option\" \/><\/li>\n<li>In <strong>the Email Alerts Configuration<\/strong> section use the <strong>Visits to capture<\/strong> drop-down menu to specify after how many detected visits, you would like to stop receiving visitor email notifications<br \/>\n<img decoding=\"async\" class=\"tmip-steps-img-no-float mxH250\" src=\"http:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-number-of-visits-to-process.jpg\" alt=\"visitor-alerts-number-of-visits-to-process.jpg\" \/><\/li>\n<li>The <strong>Email schedule<\/strong> drop-down menu has <strong>4 flexible options<\/strong>, which can be used to deliver visitor email alerts at specified intervals and time of a day, a week, or a month.\n<p>&nbsp;<\/p>\n<p><strong>1. Immediate email alerts<\/strong> will <strong>instantly<\/strong> deliver an email alert of the first detected visit by a specific person and then will send additional notifications of consequent visits every X number of hours or days.<\/p>\n<p>Note that <strong>an immediate email alert<\/strong> does <strong>not<\/strong> send email notifications for <strong>each pageload<\/strong>. It <strong>sends<\/strong> an email alert for <span style=\"text-decoration: underline;\"><strong>each visit<\/strong><\/span>. A visit is considered a pageload that occurred an hour after the last visitor&#8217;s pageload was detected. Sending alerts for each pageload is not an option since your mailbox would get flooded with alerts and the email storage would be depleted in a very short period of time (depending on the visitor&#8217;s activity)<br \/>\n<img decoding=\"async\" class=\"tmip-steps-img-no-float mxH250\" src=\"http:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-immediate.jpg\" alt=\"visitor-alerts-email-delivery-immediate\" \/><strong><br \/>\n2. Daily email alerts<\/strong> will send a <strong>summary of visits<\/strong> that have occurred within the last 24 hours at a specific hour of a day<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"tmip-steps-img-no-float mxH250 wp-image-1556\" src=\"http:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-daily.jpg\" alt=\"visitor-alerts-email-delivery-daily\" width=\"602\" height=\"131\" srcset=\"https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-daily.jpg 602w, https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-daily-300x65.jpg 300w, https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-daily-50x11.jpg 50w, https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-daily-600x131.jpg 600w, https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-daily-320x70.jpg 320w\" sizes=\"auto, (max-width: 602px) 100vw, 602px\" \/><br \/>\n3. <strong>Weekly email alerts<\/strong> allow sending visit notifications by email on a specified day of the week, such as Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, or Sunday. The alert time can be set to a specific hour of a day<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"tmip-steps-img-no-float mxH250 wp-image-1559\" src=\"http:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-weekly.jpg\" alt=\"visitor-alerts-email-delivery-weekly\" width=\"607\" height=\"271\" srcset=\"https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-weekly.jpg 607w, https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-weekly-300x134.jpg 300w, https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-weekly-50x22.jpg 50w, https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-weekly-600x268.jpg 600w, https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-weekly-320x143.jpg 320w\" sizes=\"auto, (max-width: 607px) 100vw, 607px\" \/><br \/>\n4. <strong>Monthly email notifications<\/strong> can be set to increments in 5 days, such as the 1st, 5th, 10th, 15th, 20th, 25th, and the last day of a month. The hourly timeframe is set in increments of 3 hours<img loading=\"lazy\" decoding=\"async\" class=\"tmip-steps-img-no-float mxH250 wp-image-1558\" src=\"http:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-monthly.jpg\" alt=\"visitor-alerts-email-delivery-monthly\" width=\"611\" height=\"175\" srcset=\"https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-monthly.jpg 611w, https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-monthly-300x86.jpg 300w, https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-monthly-50x14.jpg 50w, https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-monthly-600x172.jpg 600w, https:\/\/www.tracemyip.org\/learn\/wp-content\/uploads\/2022\/05\/visitor-alerts-email-delivery-monthly-320x92.jpg 320w\" sizes=\"auto, (max-width: 611px) 100vw, 611px\" \/><\/li>\n<li>Once the settings have been set, <strong>click on the SAVE button<\/strong> at the top of the configuration screen<\/li>\n<\/ul>\n<p>Please note that we do not suggest enabling a &#8220;<a href=\"https:\/\/www.tracemyip.org\/learn\/cookieless-cookie-free-tracking-2214\/\">Cookieless Tracking<\/a>&#8221; option for the project that you use with email alerts, since it may affect how your email notifications are sent.<\/p>\n<p>If at any time you would like to completely disable or pause any visitor alert or all existing email alerts, you can use the <strong>Alert function<\/strong> drop-down menu.<\/p>\n<p style=\"padding: 10px 0;\"><strong>\ud83c\udf0d Who visits your website?<\/strong> <strong><a href=\"https:\/\/www.tracemyip.org\/tools\/codereg.php?rgtype=4684NR-IPIB&amp;ntc=1&amp;adDj=1&amp;refLinkID=WPLearn_tracemyip_signup_link_2\" target=\"_blank\" rel=\"noopener\">Sign Up<\/a><\/strong> now to find out instantly!<\/p>\n<div style=\"clear:both\"><\/div>","protected":false},"excerpt":{"rendered":"<p>Website visitor alerts and notifications contain a set of the following configurable features: Tag specific IPs or machine IDs of visitors and manually assign a name, physical location, and personal information. This helps to immediately identify tagged visitors on the reports and as soon as a tagged visitor returns to&#8230;<\/p>\n","protected":false},"author":1,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[54,89],"ht-kb-tag":[55,112],"class_list":["post-1481","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-account-project-alerts","ht_kb_category-visitor-tracking-features","ht_kb_tag-alerts","ht_kb_tag-notifications"],"_links":{"self":[{"href":"https:\/\/www.tracemyip.org\/learn\/wp-json\/wp\/v2\/ht-kb\/1481","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.tracemyip.org\/learn\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/www.tracemyip.org\/learn\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/www.tracemyip.org\/learn\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.tracemyip.org\/learn\/wp-json\/wp\/v2\/comments?post=1481"}],"version-history":[{"count":6,"href":"https:\/\/www.tracemyip.org\/learn\/wp-json\/wp\/v2\/ht-kb\/1481\/revisions"}],"predecessor-version":[{"id":2228,"href":"https:\/\/www.tracemyip.org\/learn\/wp-json\/wp\/v2\/ht-kb\/1481\/revisions\/2228"}],"wp:attachment":[{"href":"https:\/\/www.tracemyip.org\/learn\/wp-json\/wp\/v2\/media?parent=1481"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/www.tracemyip.org\/learn\/wp-json\/wp\/v2\/ht-kb-category?post=1481"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/www.tracemyip.org\/learn\/wp-json\/wp\/v2\/ht-kb-tag?post=1481"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}